Chairs can enable IEEE Copyright submission for each track from "Settings -> Features -> Camera Ready Submission". Chairs need to register publication title. This will allow the conference to be registered with IEEE and added to the eCF system before that title can be used.
Authors can delete their own submission when "Edit Submission" activity is enabled in the conference. They can also request the Conference Chairs who can delete papers at any time.
When meta-reviewers click "View Reviews" corresponding to the Paper Id, they will see a dropdown menu to rate reviewers for each submitted review.
Once entered, authors will not be able to edit co-author’s information. A logged-in user can change their information themselves, so you can have the co-author make the change. You can also contact the conference Chairs in this regard as they can make changes as needed.
"Paper Submission" and "Edit Submission" activities need to be enabled by the Chair (with appropriate deadlines) for authors to submit from their consoles. In a multi-track conference, this needs to be done for each track separately.
On Users page, it only shows the following users:
Chairs can use "Users -> More -> Impersonate" to impersonate an user. Note that the user might be associated with other conferences and chairs would only see data relevant for current conference. Chairs cannot change users’ profile data which is independent of any conferences.
Meta-Reviewer are primary meta-reviewer of a paper if Meta-Reviewer Order is 1 on "Detailed Meta-Reviews and Discussions" page.
After Chairs have configured subject areas for a track and subject area related settings, authors can select primary subject area and secondary subject areas when they submit paper.
CMT does not support sending notification emails to authors automatically when paper status is updated. Chairs need to send notification emails manually or using "Author Notification" wizard once final paper decisions have been made.
CMT is a free, scalable, web-based service hosted in the cloud for managing the workflow of an academic conference. It does not manage conference fees or logistics such as accommodations, transportation or Visa issues.
Chairs can apply filter "Accept" under column "Status" on the Submissions page and use "Actions -> Export to Excel -> Submissions" to export data for all accepted papers.
Author Notification activity needs to be marked as "Complete" and the activity deadline needs to be set in past for authors to be able to view their reviews.
CMT does not automatically send confirmation email to authors when they submit a paper. During submission, authors have the option to send confirmation email to their co-authors and themselves. After submitting the paper, authors see the "Submission Summary". On that page, there is an "Email" icon with a drop-down option on the upper right-hand corner. The drop-down menu shows 2 options: "Send Email to me" and "Send Email to ALL Authors". Authors can use these options at any time. Authors can also login to their author console to verify their submission.
Tracks can only be created at our end at present. You can send the list of track names and we will create them on your behalf.
It seems that review questions have not been configured as "Visible to author after author notification". Therefore, authors are not able to view their reviews. Chairs need to configure this setting for review question responses they want authors to view after notification (using "Settings -> Forms -> Review" and click on "Edit Question" icon corresponding to the question).
Plagiarism detection (iThenticate) was supported in old version of CMT. It has not been integrated into the new version of CMT yet.
CMT cannot be used for soliciting papers or sending bulk "Call for Papers" emails. Chairs will need to use other outside tool for that purpose.
Tracks for papers can be changed using "More -> Change Track" menu corresponding to Paper Id on Submissions page.
CMT does not support Journals. Each year all conferences need to apply for a new site as old sites cannot be reused.
Chairs need to enable review submission activity and set an appropriate deadline (for each track separately) in order for reviewers to access their assigned papers and submit reviews.
Meta-reviewers and reviewers can hide columns during a browser session. When they hover over column header, they will see a link to hide column.
Chairs can configure meta-review questions as not "Visible to author during author feedback".
Chairs can click on "Clear All Filters" before applying filter on Bids to make sure there is no other filter already selected.
To add new users in your conference, Chairs can go to "Users -> Conference User" and select "Actions -> Add New User". They can then add the role of Chair or reviewer (as needed) to new user.
If both accounts are being used in CMT, user will not be able to change from one account to another. The following workaround can be used.
Chairs/Track Chairs can modify dates and other settings as needed for the tracks at any time. PC and all settings for new tracks are independent of main track. It can be different for each track.
Chairs can use "Actions -> Export Reviewers" on "Manage Reviewers" page and "Actions -> Export Meta-Reviewers" on "Manage Meta-Reviewers" page to export subject areas.
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Papers are indirectly assigned to Senior Meta-Reviewer through meta-reviewers. Basically, SMRs can bid on and are assigned meta-reviewers, not papers directly. They work with meta-reviewers to add/remove reviewers and evaluate reviews. SMRs encourage discussion amongst reviewers; discuss papers, reviews and author responses with their assigned meta-reviewers; review the meta-reviews written by the meta-reviewers and suggest acceptance/reject decisions for each paper. SMRs are expected to play an active role in ensuring that the meta-reviewers are on track.
If some reviews are submitted after requesting author feedback, authors will not be able to view them. If the Author Feedback setting "Do not use review snapshot during author feedback" is currently not selected, authors see review snapshot (at a given point but not the latest) instead of up-to-date reviews.
Chairs can select the "Show aggregate columns" setting for both "Review Settings" and "Meta-Review Settings" to show review aggregates to meta-reviewer and to show meta-review aggregate to Chairs.
Chairs need to enable Meta-Review Submission activity and set proper deadline.
At present, track names can only be added/modified at our end. Please send the list of track names and we will make the change.
On Meta-Review Settings page, there are two settings related to candidate suggestions:
Chairs can select review setting "Allow all reviewers to discuss non-conflicting papers".
You would need to enable papers for discussion for reviewers to see others' reviews. In addition, Review Discussion activity needs to be enabled. Please also check "Review Settings" page for settings relevant to review.
When CMT links two accounts, it does not merge the accounts. Linking of accounts only helps user switch into the other account without extra sign-in.
After setting paper status for each paper, Chairs can proceed to send out author notifications. Then on "Settings -> Activity Timeline -> Deadline" page, mark Author Notification activity as Complete and set deadline for this activity in the past. Once this is done, Authors will be able to see paper status, reviews and meta-reviews of their papers from Author Console. Author Notification Wizard ("Submissions -> Actions -> Author Notification Wizard") can also be used to send emails using template. It automatically sets the Author Notification activity status as Complete and resets deadline as appropriate.
At present, copying review form from one track to another is not supported from the UI. Please contact CMT Support in regard to copying forms and settings.
You will need to change your Role to "Chair" using the drop-down menu next to "Select Your Role" towards the upper right corner of any page if you want to access all tracks. It seems that currently you are accessing forms from Track Chair console which will give you access only to your assigned track.
New site requests need to be created every year. Chairs can export data from the conference at any time to be used for next year's conference. You can also request CMT to copy data in your new site request.
Along with enabling Camera-ready submission activity, Chairs need to request papers for Camera-ready version using column "Requested for Camera Ready?" from "Submissions" page.
Reviewers will need to login to the site to access their assigned papers. From their reviewer console, they can click on "Download" link corresponding to the Paper Id. As Chair, you can impersonate any reviewer and view their experience using "Users -> Conference User" and clicking on "More -> Impersonate" corresponding to the user name.
User type is typically used for assigning different number of papers based on user type. You can use User Type if you need grouping within a role. For example, reviewers who are graduate student, reviewers who are professor, etc.
You can restart the process. Please make sure you would sign out and log into accounts as instructed.
As a Chair, you can check activities for each submission. Select "Submissions -> Actions -> Submission Activities" and then filter by Paper Id.
New site need to be requested every year. The site can be kept for another year only as archive. It cannot be used for submitting new papers.
Please select the role of Author from the dropdown menu available towards the top of any page after login (next to Select Your Role) to see your submitted papers.
Since new paper submission deadline is over for the conference, authors would not be able to make new submissions. You can contact conference Chairs directly in this regard.
To request a new CMT site, please go to https://cmt3.research.microsoft.com/cmtsrm/ page and click on "Create new submission" using Chair email affiliated with a University.
Chairs have not enabled supplementary material upload at this time. Please contact your conference Chairs directly in this regard.
The progress bar will update while automatic assignment is ongoing. You don’t need to keep the window open. You can log out and log back in after a few hours to check the progress.
Chairs can send accept/reject notifications to authors using Submissions -> Actions -> Author Notification Wizard". Chairs can edit paper status email templates to send messages as needed for each paper status.
Chairs need to enable Review submission activity with appropriate deadline for reviewers to access their assigned papers and submit reviews. Chairs can impersonate any user and view their experience (using "Users -> More -> Impersonate").
CMT provides email-based support Mon-Fri (9am -5pm PT). You can email firstname.lastname@example.org with any questions regarding your conference.
It seems that you have not entered response for one of the required questions therefore your review was not submitted. However, review draft has been saved which will load automatically next time you click on submit review.
You can go to "Users -> Conference User" menu and use "More -> Manage Roles" corresponding to the user name to add or remove any roles.
Once Chairs have sent author notifications to authors with paper decisions, they need to mark "Author Notification" activity as "Complete" and set activity deadline to be in past. Once this done, authors can view reviews and paper status from their author console.
You can request the co-author to log into the site and edit their name themselves. Since submission deadline is over, you could also contact the Chairs to let them know this situation as Chairs may have already exported Camera-Ready submissions.
We have enabled Chairs to import SMR-MR assignments. From "Users -> Senior Meta-Reviewers", Chairs can use "Actions -> Import Assignments" menu option to import assignments. On the same page, Chairs can also use "More -> Edit Assignments" to edit assignment for individual SMR.
Chairs can un-select the setting "Enable authors to mark submission conflicts with PC members" from "Settings -> Features -> Conflict" page.
You need to request the co-authors to log into the site and change their organization.
At present, tracks can be created at our end only. Please send the list of track names to us and we will create them for your conference.
When a review question is added to the review form, the question’s visibility needs to be configured. It seems that the review questions were not configured as being "Visible to Meta-Reviewer". Chairs can mark them as visible using "Edit" icon corresponding to the review question.
To add new Chair, Chairs can go to "Users" tab and use menu option "Users -> Conference User -> Actions -> Add New User". After adding new user, they can add Chair role to it.
Chairs need to enable "Review Submission" activity and set appropriate deadline for the activity so reviewers can access their assigned papers and submit reviews from their reviewer console. This needs to be done for each track separately in a multi-track conference.
Chairs can allow authors to upload multiple camera-ready submission files (using "Settings -> Features -> Camera Ready Submission" page). Chairs can provide instructions to authors to differentiate the files using file nomenclature.
Chairs can mention CMT site URL in call for papers. If users already have CMT account, they can find your site in "All Conferences".
To control what author can submit, Chairs can use menu option "Settings -> Features -> Submission". To set up submission form, use "Settings -> Forms -> Submission". To require authors to enter conflicts, use "Settings -> Features -> Conflict". To request authors to accept TPMS agreement, use "Settings -> Features -> TPMS". Authors see review and meta-review during author feedback or after author notification. When adding question to review form and meta-review form, chairs can configure visibility to author.
To remove a user from reviewer role, Chairs can use menu option "Users -> Conference User". Apply filter to find the reviewer. Use "More -> Manage Roles" menu corresponding to user name to add or remove user’s role (reviewer).
If meta-review submission is disabled, therefore meta-reviewers will only be able to see papers assigned to them. They will not be able to download files or submit their comments.
Chairs need to go to review settings page and select the setting "Visible to other reviewer during discussion".
"Domain Conflicts" is link provided in user profile dropdown. "Submission domain conflicts" is added to address the issue when co-authors don’t log in to add "Domain Conflicts". Basically, it supplements "Domain Conflicts" to capture as many conflicts as possible for a paper. Note that Bidding cannot be enabled when conflict selections option is turned on.
Chairs can use "Submissions -> Actions -> Export to Tab Delimited -> Reviewer Relevance Scores" menu to download scores.
CMT does not automatically send confirmation email to authors when they submit a paper. After submitting the paper, authors see the "Submission Summary". On that page, there is an "Email" icon with a drop-down option on the upper right-hand corner. The drop-down menu shows 2 options: "Send Email to me" and "Send Email to ALL Authors". Authors can use these options at any time. Authors can also login to their author console to verify the submission.